Prepare, generate and distribute regular and ad-hoc reports utilizing various spreadsheet, project management and/or database programs.
Perform a variety of accounting related functions including but not limited to processing vendor invoices, subscriptions and professional memberships applications/renewals, assisting in the preparation of accounting information for budget reporting, inputting weekly payroll and time reporting and processing expense reports.
Maintain departmental files of all activities including but not limited to: employee attendance logs, memos, policies and procedures, invoices, requisitions, etc.
Greet visitors and receives incoming phone calls; answers routine inquiries and forwards non-routine requests to appropriate staff.
Coordinate daily schedules including meetings, time-off, etc; makes travel arrangements including itinerary, transportation and accommodations using pre-established guidelines.
Receive, separate, screen and distribute departmental incoming mail and correspondences.
Compose routine correspondences and documents including but not limited to letters, memos, reports, presentations, office forms, etc; takes staff meeting minutes and distributes.
Maintain adequate levels of office supplies (i.e pens, copy paper, file folders, toner, etc.); orders and distributes special supply requests as needed; ensures that office equipment is functioning properly and coordinates repair when necessary.
Attend departmental staff meetings to record and distribute minutes to all attendees.
Perform other special projects and assignments as directed.