Philadelphia Gas Works

  • Payroll Supervisor (ADP) & Oracle Accounts Payable

    Treasury Department
    ID
    2018-1415
    Employment Status
    Regular/Full Time
    Category
    Management
    Job Locations
    US-PA-Philadelphia
    ADP Department #
    Treasury Department [46]
  • Overview

    Philadelphia Gas Works

     

    Looking for a challenge and ready to light up your career?

     

    Free Health Insurance – Free Dental Insurance – Pension Plan – Free Parking – Wellness Programs

     

    The Philadelphia Gas Works (PGW) is the largest municipally-owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers.  From its humble beginnings in 1836, PGW has grown into the large, modern facility that exists today.  As one of the nation's leading natural gas providers, PGW prides itself on stability and continual growth.  PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region.

     

    Make a difference in your future – Become part of the PGW Team!  Apply – www.pgworks.com

     

    Supervisor - Payroll Operations & Accounts Payable

     

    This supervisor manages a small work group responsible for the day-to-day functions that ensure PGW employees and retirees are always paid timely and correctly, the proper payment of bills owed by PGW and payment of PGW employer and employee taxes.  The individual sets job standards and performance expectations as well as provides technical support to subordinates.  This supervisor is responsible for the overall quality of work completed by the work group.

    Responsibilities

    Payroll & Accounts Payable Administration

    Supervise the administrative functions of company payroll ensuring appropriate systems and procedures are utilized to correctly and timely pay all employees and retirees. This includes but is not limited to:

     

    -Coordinating collection of all employee leave time and hours worked through time and labor system 

    -Adjusting time-sheets for current week and processing time-sheet amendments for prior weeks, per employee departmental requests

    -Processing of direct deposit, advance wages, payroll pre-tax and post-tax deductions (credit union, PGW pension plans, deferred compensation plans, PGW wellness programs, flexible spending accounts and United Way), etc.

    -Reviews payroll transactional data for accuracy through exception reporting weekly, monthly and quarterly

    -Personally processes all PGW executives and Philadelphia Gas Commission administrative staff payroll changes

    -Maintains adequate supply and security of manual payroll checks, and related forms such as W-2, direct deposit, etc.

     

    Supervise the administrative functions of company accounts payable systems and procedures for the timely and accurate payment to outside vendors.  This includes but is not limited to:

     

    -Verifying vendor invoices to ensure accuracy, proper batching, correct totals and calculations

    -Balancing associated accounts payable daily totals to verify appropriate check totals and recipients

    -Ensuring subordinates receive appropriate records for vendors for issuance of checks

    -Reviewing monthly ledger journal entries for payroll and accounts payable to ensure balanced entries

     

    Coordinate payroll and accounts payable record systems that support financial information for all associated check payments, wires and electronic funds transfers made by PGW, including manual payroll, accounts payable and gas overpayment checks; co-signs checks printed for amounts over $20,000; prepares requests for check cancellations which are no longer needed or incorrect; reissues when necessary.

     

    Ensure federal, state and local payroll tax payments and tax returns for both employee and employer portions of taxes are appropriately assessed including validation and approval of quarterly payroll tax returns/filings within specified time-frames to avoid penalties; validation and approval of annual wage and tax statements such as W-2 and 1099-R.

     

    Prepare, print and file accounts payable annual 1099-Misc statements through PGW’s accounts payable system, including review and assignment of federal reportable suppliers and invoices.

     

    Oversee the maintenance of special funds including petty cash, pay advances, employee check cashing, moving and relocation, expense of employees, tuition and vehicle use tax records.  Retain records of aforementioned as well as canceled, voided and destroyed checks.

     

    Act as a liaison to Human Resource and Information Technology Department to obtain all necessary information for updating and maintaining payroll and accounts payable records, implement new and revised governmental regulations, rate increases and management or labor benefit changes, assure all associated electronic record systems are operational and up to date, and coordinate the printing of all checks.

     

    Personnel Management

    Coordinate subordinate work activities by developing project time-lines, milestones and analyzing impact, determining priorities of activities, making work assignments, monitoring projects, and providing direction and assistance as needed.

     

    Assess employee needs ensuring subordinates are properly trained and adhere to company policies, practices and procedures including collective bargaining agreement when applicable. 

     

    Evaluate and meets with subordinates to discuss work performance providing appropriate commendations and disciplinary actions to ensure employees are well equipped to meet and/or exceed job expectations.

     

    Finance & Accounting

    Participate in the annual budget preparation process and the annual company audit as needed or requested.

     

    Support Treasury’s Financial Section as a backup for daily banking and investment functions.

     

    Serve as the Payroll Administrator for TLM ensuring system integrity by addressing future issues, defects, new configuration, reporting requirements and general system maintenance as well as providing direction over the weekly TLM and payroll processing functions.

     

    Serve as a project team member on all projects related to payroll, time and labor, cash and finance.

     

    Other Related Functions

    Keep abreast of current tax, pension and related accounting regulations and standards; ensures unit is up-to-date and processing information in accordance to federal, state and local regulations.

     

    Perform other special projects and assignments as directed.

    Qualifications

    Associate’s Degree in Accounting, Finance, Business Management or other related area 

     

    Must be familiar with Payroll Administration Software packages, preferably ADP Enterprise / ADP Vantage.

     

    3 – 5 years` related experience processing payroll, recording cash disbursements, distributing checks, processing tax payments, processing account receivables, maintaining pension files, performing accounts analysis and maintaining the petty cash fund.

     

    Must have supervisory skills with the ability to create a professional and constructive environment that fosters a team-oriented and customer service approach to day-to-day operations.

     

    Must be able to communicate clearly and persuasively to management and union employees regarding customer service initiatives, issues and problems.

     

    Must have analytical skills with the ability to produce detailed verbal and written financial reports/statements.

     

    Must be familiar with Accounting Software packages, preferable Oracle Financials.

     

     


     

    Residency Requirement: All employees of the Philadelphia Gas Works (PGW) must live in the City of Philadelphia for the duration of their employment. If a candidate does not live in the City of Philadelphia at the time of hire, he/she must move into the city within twelve (12) months of his/her hire date. We have a strong benefit package that includes free basic health and dental insurance. PGW is proud to be an Equal Opportunity and Affirmative Action Employer, M/F/D/VAAP/EEO.

    Location: 800 W Montgomery Ave, Philadelphia, PA 19122

     

    While we appreciate all responses, only those who are uniquely qualified will be contacted. Interview expenses are not funded.


     

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